Bring your Coordination Tax
down to zero.

Caliyo manages your business, personal, and team calendars in one place. It learns how you work and handles the back-and-forth so you can recover your billable capacity and protect your deep work.

Early access available through waitlist · No credit card required
For events & booths

The handshake is easy.
The follow-up never happens.

You spent five figures sending the team to the conference. Most of those conversations evaporate the second your prospect leaves the booth. Caliyo turns every handshake into a calendar event before they walk away — protecting the ROI of every event you fly to.

At your booth
Prospect taps your badge
SaaStr Annual · Booth 412
Alex Morgan
Head of Sales · Northwind
They pick a slot
Live availability, their timezone
Mon Jun 3 · 10:00 AM PT
Tue Jun 4 · 11:30 AM PT
Tue Jun 4 · 2:00 PM PT
On both calendars
Before they reach booth 413
Demo booked
Tue Jun 4 · 11:30 AM PT
30 min · Northwind ↔ Caliyo
Book before they walk to the next booth
The follow-up demo that gets put on a calendar at the conference is the one that happens. Hand over a QR and Caliyo uses your live availability to lock in a meeting in the time it takes for a handshake.
  • Scan, pick, booked. Prospect scans your code, chooses a slot that works for both of you, and gets a calendar invite — zero email back-and-forth.
  • Everything factored in. Their timezone, your meeting hours, existing conflicts, and every calendar that matters.
  • Full context attached. The conversation with the prospect is captured and lands inside the calendar invite.
Follow-ups that don't end up in LinkedIn limbo
You met someone and accidentally only shared linkedin connections and realize you should followup after reading their profile, it's time to ensure that meeting is secured.
  • You send the link. Share Caliyo via DM or email for the same booth-side treatment.
  • Caliyo books the meeting. The prospect chats with Caliyo or shares their calendar, and the right time gets locked in.
  • You shape the experience. Add context, route to a specific rep, and customize the message your prospect sees.
Group meetings

When five people need to meet,
Caliyo just finds the time.

The four-day email chain. The Doodle poll nobody fills out. The “what about next Thursday?” reply-all. That's the coordination tax — and it's the most expensive part of your week. Caliyo reads every attendee's calendar and proposes the meeting.

Attendees · 1
YO
You
Organizer
MC
M. Chen
Calendar shared
JR
J. Rios
Calendar shared
PS
P. Singh
Calendar shared
AN
A. Novak
Calendar shared
Combined availability
Scanning calendars…
Mon
Tue
Wed
Thu
Fri
Free
One or more busy
Caliyo's pick
Internal & external
Pulls availability from everyone you've invited — teammates with Caliyo, prospects with just a shared link, no-account-needed.
No more reply-all
Caliyo proposes one time, holds it tentatively for everyone, and confirms when each person accepts. The email chain dies in the first round.
Reshuffles itself
Someone bails? Caliyo finds the next-best window across everyone's schedules and reschedules — without the apologetic email you don't want to write.

Stop double-booking yourself.

Your work account doesn't know about your personal one. Your Microsoft calendar doesn't know about either Google. Caliyo connects them all and treats them as one — so no meeting ever lands on top of another.

Never double-book yourself
Caliyo reads every connected account before it offers a slot — the "I forgot I had something on the other calendar" moment disappears.
Two Googles, one Microsoft, no problem
Connect unlimited Google, Outlook, and Apple accounts simultaneously — personal, work, exec, the family calendar.
Privacy per calendar
Show colleagues you're busy without showing them where. Each account gets its own visibility rules.
One honest week
See everything you've actually committed to in a single view — no more flipping tabs to remember Friday morning.
Connected accounts
alex.morgan@gmail.com
Google · Personal
a.morgan@northwind.co
Google · Work
amorgan@northwind.com
Microsoft · Exec
Add your calendars
This week
2 conflicts caught this week
May 18 – May 22
Mon
Tue
Wed
Thu
Fri
9
10
11
12
1
2
3
4
Yoga
Standup
Design crit
Board prep
School run
1:1 with M.
Sprint review
Q3 OKRs
Dentist
All-hands
Connect an account to populate your week

Your defensive line against calendar chaos

It's not magic! It's a dedicated system built to defend your focus. Let Caliyo take over the logistics so you can step away from notification hell.

Executive Assistant
Caliyo coordinates meetings, reschedules conflicts, and manages events so you can stop playing calendar tetris and focus on high-value work.
Time-blocking that knows when to stop
Tell Caliyo what you need to do this week. It blocks the work around your real meetings — across both Google and Microsoft — without burying you in busywork or stealing your evenings.
Strategic Time Advisor
Caliyo learns your peak-efficiency hours and fiercely defends them, ensuring you maintain a healthy boundary between deep work and your personal life.

Zero-friction scheduling

Booking pages still force the other person to do the work. Caliyo removes the calendar friction entirely.

Caliyo makes scheduling effortless.

Give clients a direct link to your booking agent and Caliyo negotiates the best meeting times based on your actual availability and priorities. It only presents options that respect your boundaries and protect your schedule.

Watch Caliyo in action
PRODUCT TOUR · 2:14
caliyo.co/tour
Time zones

No more “I thought you meant 3pm my time.”

Your booking links show every prospect their local time, automatically. Caliyo handles the timezone math so you never send another “wait, was that EST or PST?” email — and never wake up at 4am for a call you thought was at 11.

  • Booking pages auto-detect the visitor's timezone
  • Meeting invites show both timezones side-by-side
  • Your travel zone is respected — flying to London? Caliyo shifts your meeting hours with you
San Francisco · PT
10:00 AM
Tue, Jun 4
You
London · BST
6:00 PM
Tue, Jun 4
Sasha (prospect)
Northwind ↔ Caliyo · Discovery call
Tue, Jun 4 · 10:00 AM PT / 6:00 PM BST · 30 min
Both calendars

Plug into your existing stack

We know you don't have time to overhaul your entire workflow. Caliyo integrates natively with the tools you already use to keep your coordination tax at zero.

Most connected
Google Calendar
Connect with Google Calendar and Google Meet to have your calendar managed and add meetings where needed.
Microsoft 365
Connect with Microsoft 365 and Teams to have your calendar managed and add meetings where needed.
Zoom
Connect your Zoom with meetings to add Zoom conference calls to your calendar of choice.
Slack
Connect with Slack and Google Meet to have your calendar managed and add meetings where needed.
Coming soon
Apple Calendar
Connect with Microsoft 365 and Teams to have your calendar managed and add meetings where needed.

Ready to remove the tax?

Join the professionals who stopped playing calendar tetris and started protecting their deep work with Caliyo.

Early access available through waitlist · No credit card required · Cancel anytime